EMPLOYEES PROVIDENT FUND
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EMPLOYEES' PROVIDENT FUND (EPF)
Secure Your Employees' Retirement Savings — Register & Comply with EPFO
The Employees' Provident Fund (EPF) is a retirement savings scheme administered by the Employees' Provident Fund Organisation (EPFO), under the Ministry of Labour & Employment. It mandates that employers contribute a fixed percentage of an employee's salary into a provident fund account, building a retirement corpus and providing financial security to employees and their families.
EPF registration is mandatory for establishments employing 20 or more persons, and is governed by the Employees' Provident Funds & Miscellaneous Provisions Act, 1952. Once registered, employers are legally required to deduct, contribute, and deposit EPF contributions every month, and to file periodic returns with EPFO.
At BusinessSachiv, we handle your end-to-end EPF registration and ongoing monthly compliance — so you stay on the right side of labour law without the administrative burden.
Why EPF Registration Matters for Your Business
- Mandatory legal compliance for establishments with 20 or more employees, avoiding penalties and prosecution
- Retirement security for employees through a disciplined, employer-matched savings mechanism
- Tax benefits — employer's PF contribution is exempt from tax, and employee's own contribution qualifies under Section 80C
- Builds employer credibility — registered EPF status improves trust with employees and is often required for government tenders
- Insurance cover for employees through the linked Employees' Deposit Linked Insurance (EDLI) scheme
- Pension benefits for employees via the Employees' Pension Scheme (EPS), part of the EPF contribution
- Easier loans and advances — employees can access partial PF withdrawals for housing, medical, and education needs
Contribution Structure
EPF contributions are calculated as a percentage of "basic wages + dearness allowance" (capped at ₹15,000/month for statutory contribution purposes, though employers may voluntarily contribute on higher wages):
|
Contributor |
Component |
Rate |
|
Employee |
EPF Contribution |
12% of basic wages + DA |
|
Employer |
EPF Contribution |
3.67% of basic wages + DA |
|
Employer |
EPS (Pension Scheme) |
8.33% of basic wages + DA |
|
Employer |
EDLI (Insurance) |
0.50% of basic wages + DA |
|
Employer |
Administrative Charges |
0.50% of basic wages + DA (subject to minimum) |
Contribution rates and wage ceilings are notified by EPFO and may be revised periodically. BusinessSachiv keeps your payroll updated with the latest applicable rates.
Eligibility Criteria
- Any establishment employing 20 or more persons must mandatorily register under EPF
- Establishments with fewer than 20 employees may opt for voluntary registration
- Once registered, an establishment continues to be covered under EPF even if employee strength later falls below 20
- Applies to factories, companies, LLPs, partnerships, and other entities engaged in specified industries/classes of establishments notified by the government
Documents Required
- PAN Card of the establishment
- Certificate of incorporation / partnership deed / registration certificate
- Address proof of the registered establishment
- Details and ID proof of all employees (Aadhaar, bank account, etc.)
- Cancelled cheque of the establishment's bank account
- Digital Signature Certificate (DSC) of the authorized signatory
- List of directors/partners with their PAN and Aadhaar
Exact document requirements may vary based on entity type and number of employees at the time of registration.
Our Process
- Free Consultation — We assess applicability and confirm registration requirement
- Document Collection — Share establishment and employee details via our online portal
- Application Filing — We file your EPF registration application on the EPFO Unified Portal
- Verification — Application is reviewed and a unique Establishment Code is allotted
- Registration Certificate — Receive your EPF registration confirmation with Establishment ID
- Monthly Compliance Setup — We help set up your ongoing monthly contribution and return filing process
Ongoing Monthly Compliance
- Monthly EPF contribution must be deposited by the 15th of the following month
- Electronic Challan-cum-Return (ECR) must be filed monthly via the EPFO portal
- Annual return and reconciliation of contributions with employee records
- Updation of employee records on addition or exit of staff (Form 5/Form 10)
- Maintenance of UAN (Universal Account Number) for each employee, linked to Aadhaar
Penalties for Non-Compliance
- Interest at 12% per annum on delayed EPF contribution payments
- Damages ranging from 5% to 25% per annum depending on the period of default, under Section 14B of the EPF Act
- Prosecution and imprisonment provisions for employers who default on EPF deductions or contributions
- Disqualification from government tenders and contracts for non-compliant establishments
Why Choose BusinessSachiv for EPF Registration
- End-to-end registration and monthly compliance management
- Accurate contribution calculation aligned with latest EPFO rates
- Timely ECR filing to avoid interest and damages
- Dedicated support for employee UAN generation and KYC updates
- Transparent, affordable pricing — no hidden charges
Frequently Asked Questions
1. Is EPF registration mandatory for all businesses?
It's mandatory for establishments employing 20 or more persons. Smaller establishments may register voluntarily.
2. What wages are considered for EPF contribution?
Basic wages plus dearness allowance, subject to a statutory wage ceiling of ₹15,000/month, though employers can voluntarily contribute on higher wages.
3. Can an employee opt out of EPF?
Employees earning above the wage ceiling at the time of joining can opt out under certain conditions, but those already EPF members generally cannot opt out later.
4. What is UAN?
Universal Account Number is a unique 12-digit number allotted to each EPF member, which remains constant throughout their career across multiple employers.
5. What happens if EPF contribution is delayed?
Delayed contributions attract interest and damages under the EPF Act, and may also invite scrutiny or prosecution in cases of repeated default.
6. Can employees withdraw their EPF balance before retirement?
Yes, partial withdrawals are permitted for specific purposes like housing, medical emergencies, education, or marriage, subject to EPFO conditions.
7. Is EPF contribution tax-deductible?
Yes, the employee's own contribution qualifies for deduction under Section 80C, and the employer's contribution is exempt up to specified limits.
8. What is EDLI and is it separate from EPF?
EDLI (Employees' Deposit Linked Insurance) is a linked insurance scheme funded by employer contribution, providing a lump sum benefit to nominees in case of an employee's death during service.
9. Does EPF apply to contract or temporary employees?
Generally yes, if they meet the wage and employment criteria — EPF coverage extends to most categories of employees, including contractual staff, subject to applicable rules.
10. Can an establishment be exempted from EPFO and run its own trust?
Yes, large establishments meeting specific conditions can apply for exemption to maintain their own EPF trust, subject to EPFO approval and compliance with investment norms.
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₹3999 ₹2999
What's Included
- Reserve Company name at MCA
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- Memorandum of Association
- Articles of Associations
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- Conducting & Convening 1st Board Meeting of Company
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B-Plantinum
₹39999 ₹19999
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- B-Gold Service
- Appointment of Auditor
- Filing of DIR-3
- Filing of DPT-3 (Deposit Statement)
- Filing of AOC-4 (Financial Statement)
- Accounting and booking for 1 Year
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- GST-1 Filing for 12 months
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- Filing of Application for Trademark
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₹69999 ₹49000
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- B-Diamond Services
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